Many people use Microsoft Outlook to send and receive emails at home or in the office, but they do not know how to archive old email to save disk storage space. There is a way to organize and store Outlook email using the “Import and Export Wizard”. Archive the email in Outlook by following these steps.
Open the Microsoft Outlook email program. Go to the “File” menu option and select the “Import and Export” option. The Import and Export Wizard opens.
Click on “Export to a file” option that appears under the heading “Choose an action to perform”. Click on the “Next” button.
Select the option “Personal folder file (.pst)” option that appears under the title “Create a writing file”. Click on the “Next” button.
Select the folder in which you want to archive under the title, “Select the folder to export.” If you want to export all the subfolders included in the selected main folder, click on the box next to “Include subfolders”. Click on the “Next” button.
Decide where you want to save the storage file. Click on the “Browse” button under the heading “Save exported file as.” Explore the folders to find where to store the Outlook email.
Assign a name to the file. Place the current month and the year in the file name for easy future reference. Click on the “Ok” button.
Choose the options that apply to them in the “Export personal folders” dialog box. Click on the “Finish” button to complete the export of the Outlook email file.